Realise Data Systems

Our new Document Management System [DMS] solution based on the successful KnowledgeTree open source product. As an SME we identified the need to store and recover our business documents and to be able to access and share them from the office, on-site, mobile or home. As an on-line service our DMS provides 24x7 accessibility and durability. Based in a secure data centre and built on RAID 1 hardware, our new service provides security and durability your valuable documents require. Additional nightly backups are automatically taken to insure recover from a system failure.

Product packages are available from 1 [Gbyt] of disk space for £5 per month.

• Unlimited traffic.
• Unlimited number of users.

Access

• Easy to use web interface accessible from modern versions of Mozilla Firefox and Microsoft® Internet Explorer®

*Share, control and protect*

• Document storage on web-based intranet/extranet platform promotes collaboration
• Utilize Tagging and Tag Clouds to share documents with your Colleagues and let them know what other people are working on
• Sophisticated but easy to use document version management using well known “check-in” and “check-out” concepts
• Powerful group and role-based security model allows for document access and action control management
• Granular and detailed auditing of all document activities
• Ability to bulk load documents using ZIP files or from server file-system
• Supports international languages including iconographic languages such as Japanese, Korean, Simplified and Traditional Chinese 

Create and collaborate on content generation

• Build sophisticated workflows that manage the generation of document and notify certain roles or groups when they are required to act
• Limit document access during the workflow process to only users who require it
• Assign automatic workflow triggers to specific document types or folders
• Link documents together allowing documents of similar concepts or subject to be easily managed as groups
• Discuss documents using built-in discussion forums
• Controlled emailing of documents held within the repository
• Document and folder subscription technology allows users to receive notifications when document actions are performed
• Save standard searches so that users of the system have access to them from the system dashboard and browse views
• Convert documents to Adobe PDF format for easy distribution and storage

Map your organization to the repository’s structure

• Create users, groups and roles that map your organization’s structure and processes
• Manage folder permissions and assign to groups and roles
• Create Document Types for the different classes of documents your organization utilizes

Manage the user experience

• Tagging and Tag Clouds give your users a great overview of the contents of your document repository
• Customizable dashboard allows you to view subscriptions, pending documents, checked-out documents, and quick links
• Easily create and manage system help content from within the application
• Define helpful saved searches accessible to all users